Apply for position: Office Administrator · Home Instead Recruitment
Corporate Website Franchise Opportunities Call us on: 0300 012 0123
Corporate Website Franchise Opportunities

Apply for position: Office Administrator

Stockport &Tameside

An opportunity has arisen for an enthusiastic, professional, caring and energetic Front of House Coordinator to join Home Instead in Stockport: a dynamic, ambitious and growing company.
Already enjoying a reputation second to none for delivering high quality personalized care, we are looking for a Front of House Coordinator who has the same core values, ethos and passion for care as we do.

We are looking for someone who wants to help us build a successful Home Care service upon the solid foundations already in place. Delivering a very different Home Care service: all calls 1 hour minimum, high consistency of matched and trained caregivers for all clients, arriving on time and staying the full length of the call, puts Home Instead in a unique position in the market place.

The Front of House Coordinator will provide exceptional service at first point of contact with Home Instead Senior Care. Managing telephone calls, emails and visitors, the Front of House Coordinator will deliver an outstanding customer care experience. You will be expected to perform a variety of duties in the areas of recruitment administration, data input and communication logging. The Front of House Coordinator is also expected to support other staff members with duties, in order to provide the highest quality service to clients.

Primary
  • Answer each incoming call in a friendly, professional and knowledgeable manner, route call to appropriate party, take accurate messages, log information on system and follow up accordingly.
  • Manage all calls, action as appropriate, follow-up accordingly to ensure completion.
  • Field employment inquiries from prospective employees, ‘sell’ the role of caregiver and arrange for application process as required.
  • Support recruitment function with phone, text and email communication to interviewee’s or inductee’s.
  • Process HR tracking on new Caregivers, chase references and process DBS applications.
  • Prepare and manage all recruitment & induction paperwork to support Recruitment Officer.
  • Maintain and update Caregiver files, database, phone system and prepare Outlook contacts.
  • Prepare packs for new Caregivers and support the 12 week Caregiver engagement program.
  • Organize and arrange meetings, manage meeting & training rooms, meet & greet visitors.
  • Manage incoming and outgoing post.
  • Audit and maintain all client and caregiver files.
  • Maintain a tidy and efficient office.
  • General Office duties as required including administrative support to all staff members.
  • Participate in “out of hours” on call support evening and at weekend on a rota basis.

Secondary
  • Contribute to and record “morning huddle” and prepare/edit daily Power Point presentation.
  • To participate in the “out of hours” support one night per week and at weekend on a rota basis.
  • Field employment inquiries from prospective Caregivers and arrange for application process as needed.
  • Field new Client enquires over the phone in a knowledgeable manner, enter information into system and print out service call form for handover to Care Manager.
  • Participate in Caregiver meetings, community meetings and other events, representing Home Instead Senior Care.
  • The Person Essential Criteria
  • Passionate about delivering high quality customer service in the care sector.
  • Excellent organisational skills, able to plan, re-plan and plan again, juggling priorities and unplanned work and meeting deadlines in a very busy environment.
  • Able to see the ‘big picture’ whilst possessing excellent attention to detail.
  • Able to stay calm under pressure; not taking things too personally.
  • Proactive - able to suggest and implement operational improvements.
  • Able to learn from mistakes.
  • Able to work unsupervised and using own initiative, yet realising when to raise risks and issues and ask for help from others
  • Able to work as a trusted team member under own initiative.
  • Empathetic yet business-like in approach to Clients and CAREGivers.
  • Excellent verbal communications skills, including excellent telephone manner, confident to initiate and participate in difficult conversations with caregivers and clients.
  • Good written communication skills.
  • IT literate and good experience of Microsoft Office software.

Desirable Criteria
Previous experience in the care industry.
Experience of using databases


Remuneration

Salary circa £14k dependent on experience and skills

Hours Fulltime, 37½ hours per week working a “6 day working pattern” on a rota system.

Contract Temporary “6 month fixed term maternity cover” that could be then extended at 3 month intervals and could potentially lead to a permanent contract

Pension Auto Enrolment in People’s Pension

Expenses All reasonable out of pocket expenses and mileage at 45p per mile